QuickBooks Online and Desktop

Your chart of accounts, not ours

When you connect QuickBooks Online, Komod imports your chart of accounts and codes every entry to it. An account you later retire in QuickBooks is kept here for history and marked inactive. It is never deleted.

You decide one thing per expense account: is it recoverable or not. That answer is yours, and a later import never undoes it.

Online: approved, previewed, clicked

An approved entry does not reach QuickBooks by itself. Komod shows you a preview card with the exact figures. Your click posts exactly those figures. Nobody can post by typing a message in the chat.

One transaction can become one QuickBooks entry, once. A second attempt is refused before it can touch your books.

Desktop: your chart first

QuickBooks Desktop has no online connection, so Komod works with files. First, export your chart of accounts from Desktop and import it on the Connections page. You see every change before anything is written: which accounts are new, updated, retired or unchanged.

Import again whenever your chart changes in Desktop. Accounts are matched by their number, or by their full name when they have none. A row gone from the file is retired, never deleted.

Desktop: a download, never a post

For a month, download the approved entries as an IIF file and import it in Desktop yourself. The file carries exactly the entries an Online connection would post. Komod does not learn whether you imported it; the download is the record.

If one entry cannot balance, the whole download is refused and that entry is named. Your books are never half posted. Back up your company file before you import. Desktop does not spot a file imported twice.

Related pages

• Use case

  Invoice verification

  Vendor bills read from the document, coded to your own chart of accounts, marked recoverable or not, and held as a card until a person approves them. Nothing is posted on its own.
• Use case

  Bank reconciliation

  Bank statements and feeds matched to approved activity. A line that cannot be matched with confidence stays open, with the reason. A deposit that is rent plus tax is explained to the cent, against a rate you recorded.
• Who it is for

  For accounting firms

  One firm, several clients. Each client is its own organization with its own chart, its own QuickBooks, its own audit trail and its own people. Your accountants run the close in each one, and nothing crosses between them.
• Use case

  The month-end close

  You open the month and ask Komod to run the close. It reads your mail, your documents and your bank, lines up what it proposes, and asks where it is unsure. You approve each entry, and the owner report is drafted from what you approved.